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Any company that stores documents, accounts, sensitive information, electronic backup that is essential to the running of the company should seriously consider protecting these as a major investment.
There are companies that will, store your documents in controlled storage off site, and even offer collection and delivery service of documents or electronic hardware if you want access, keeping them safe. However, this is costly and not always an option for smaller companies.
For smaller businesses, or for businesses that need constant access to certain documents, this option is not viable and solutions on-site need to be explored.
Many companies opt for standard
security safes, however in the event of a fire, it could result in all contents being destroyed. Another option is to install a
fire safe. Fire safes are rated and can ensure documents remain secure and undamaged from heat and humidity for up to an hour in a 1700 degree fire. The amount of protection depends upon cost, the more expensive the greater security.
The ratings of the safes will affect your insurance. Policies tend to cover documents to the amount specified for the period and temperature that the safe should have performed.
It is advisable to consider these options as well as the size and locking mechanism on the safe that meets your needs the best. Always endeavour to buy the most expensive safe that you can afford, it will offer you the best protection if you ever need it and the investment is well worth the peace of mind, as well as having your work being relatively uninterrupted should the worst happen.